MS PowerPoint Review Tab With Screen Readers

Overview

The Review tab in Microsoft PowerPoint contains various features and tools primarily used for proofreading, collaborating, and managing comments in your presentations. Here’s an overview of the key features and options you’ll find on the Review tab:

1. Spelling & Grammar: The Spelling & Grammar tool allows you to check the spelling and grammar in your presentation. It highlights potential errors and offers suggestions for corrections.
2. Thesaurus: The Thesaurus tool helps you find synonyms for selected words in your presentation, which can be useful for enhancing your content.
3. Translate: The Translate feature enables you to translate text from one language to another. You can select the text you want to translate, choose the desired language, and PowerPoint will provide the translation.
4. Language: The Language tool allows you to set the proofing language for your presentation. You can specify different languages for different sections of your presentation.
5. Comments: The Comments group contains options for adding, editing, and managing comments in your presentation. You can insert comments to provide feedback or collaborate with others on the document.
6. Compare: The Compare feature is used for comparing two versions of a presentation. It helps you identify differences and merge changes from multiple versions.
7. Protect: The Protect group contains options for securing your presentation. You can add a password to protect the document from unauthorized access.
8. Accessibility: The Accessibility Checker helps you identify and fix accessibility issues in your presentation to ensure it is accessible to individuals with disabilities.
9. Check Compatibility: This tool checks the presentation for compatibility issues that may arise when opening it in older versions of PowerPoint or different platforms.
10. Inspect Presentation: The Document Inspector allows you to remove hidden metadata, comments, and other potentially sensitive information from your presentation before sharing it.
11. Version History (Newer versions of PowerPoint): If you are using PowerPoint Online or a cloud-based version, you may have access to version history, which allows you to view and restore previous versions of your presentation.
12. Revisions (Collaborative features): When collaborating on a presentation with others, you can use the Review tab to track changes, accept or reject revisions, and manage feedback and comments.

Navigation In Review Tab Using Screen Readers

Using a screen reader to access and utilize the functions of the Review tab in PowerPoint is important for creating accessible and error-free presentations. Below are steps on how to use the functions of the Review tab with a screen reader:

1. Open PowerPoint and Your Presentation: Launch Microsoft PowerPoint and open the presentation you want to work on.
2. Access the Review Tab: To access the Review tab, press Alt + R. Your screen reader should announce that you are on the Review tab.
3. Spelling & Grammar Check: To check the spelling and grammar in your presentation, select the text you want to check. Then, press Alt + R, S, G. The screen reader will provide feedback on any errors it finds.
4. Thesaurus: To access the Thesaurus, select a word in your presentation that you want to find synonyms for. Then, press Alt + R, S, T. The screen reader will provide a list of synonyms.
5. Translate Text: To translate text in your presentation, select the text you want to translate. Then, press Alt + R, S, L. Follow the on-screen prompts to choose the source and target languages.
6. Language Settings: To set the proofing language for your presentation, press Alt + R, G. This opens the Language dialog box, where you can configure the language settings.
7. Comments: To add a comment, select the text or object you want to comment on, and press Alt + R, C. Enter your comment text and press Enter to save it. Use arrow keys to navigate and read existing comments.
8. Compare Presentations: To compare two versions of a presentation, press Alt + R, C, O. Follow the on-screen prompts to select the two presentations you want to compare.
9. Protect Presentation: To protect your presentation with a password, press Alt + R, R. Enter and confirm your password, and follow the prompts to set password protection.
10. Accessibility Checker: To check the accessibility of your presentation, press Alt + R, A. The Accessibility Checker will provide a report of any issues found and suggestions for improvement.
11. Check Compatibility: To check the compatibility of your presentation with older versions of PowerPoint, press Alt + R, X. The Compatibility Checker will provide a report of any potential issues.
12. Inspect Presentation: To inspect your presentation for hidden metadata and comments, press Alt + R, I. The Document Inspector will allow you to remove sensitive information.

Shortcut Key Commands

Here are some common keyboard shortcuts for using functions on the Review tab in Microsoft PowerPoint:

1. Spelling & Grammar Check: Start spelling and grammar check: F7
2. Thesaurus: Open the Thesaurus: Shift + F7
3. Translate Text: Translate selected text: No built-in keyboard shortcut; you may need to use custom shortcuts or screen reader-specific commands.
4. Language Settings: Open the Language dialog box: Alt + R, G
5. Comments:
   • Insert a comment: Alt + R, C
   • Navigate and edit comments: Alt + R, C, N
6. Compare Presentations: Compare presentations: Alt + R, C, O
7. Protect Presentation: Protect presentation with a password: Alt + R, R
8. Accessibility Checker: Check accessibility: Alt + R, A
9. Check Compatibility: Check compatibility: Alt + R, X
10. Inspect Presentation: Inspect the presentation for hidden content: Alt + R, I