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Google Docs File Menu With Screen Readers

by | Feb 15, 2024 | Google Docs | 0 comments

Overview

The file menu in Google Docs typically includes a range of options for managing documents, settings, and other related tasks.

  • New: Create a new document, presentation, spreadsheet, form, or drawing.
  • Open: Open a document from Google Drive or your device.
  • Open Recent: Access recently opened documents.
  • Make a Copy: Create a duplicate of the current document.
  • Download: Export the document in different formats (e.g., Word, PDF).
  • Rename: Allows you to change the name of the current document.
  • Email: Send a copy of the document via email.
  • Version History: View and restore previous versions of the document.
  • Page Setup: Configure page size, orientation, and margins.
  • Print: Print the document.
  • Download As: Export the document in various formats.
  • Publish to the Web: Share the document publicly on the web.
  • Document Details: See information about the document and access sharing settings.
  • Language: Set the document’s language preferences.

Navigation In File Menu Using Screen Readers:

1. Open Google Docs:

Go to the Google Docs website (docs.google.com) and sign in with your Google account if you’re not already logged in.

2. Create or Open a Document:

You can create a new document by clicking the “+ Blank” button or open an existing document from your Google Drive.

3. Access the “File” Menu:

To access the “File” menu, use the keyboard shortcut for opening the menu or navigate through the interface using your screen reader’s commands. The shortcut is Alt + F on Windows or Option + F on Mac.

4. Navigate Through “File” Menu Options:

Once you have opened the “File” menu, you can navigate through its options using your screen reader’s arrow keys. Each option will be read aloud by the screen reader as you move through them.

5. Select a Function:

To select a specific function from the “File” menu, use your screen reader’s command to activate it. This is usually done by pressing the Enter or Spacebar key.

Common “File” Menu Functions and How to Use Them with a Screen Reader:

  • New: Create a new document. To use this function, select “New” and press Enter. You can then choose the type of document you want to create (e.g., Document, Presentation, Spreadsheet, Form).
  • Open: Open an existing document from Google Drive. Select “Open” and press Enter, and you will be presented with options to browse your Google Drive and select the document you want to open.
  • Open Recent: Access recently opened documents. Select “Open Recent” and press Enter to view a list of your recent documents. Navigate through the list and select the document you want to open.
  • Make a Copy: Create a duplicate of the current document. Choose “Make a Copy” and press Enter. You can then provide a name for the copy and choose where to save it.
  • Download: Export the document in different formats, such as Word or PDF. Select “Download” and press Enter, then choose the format you want to download.
  • Rename: After selecting the “Rename” option, Google Docs will typically provide a text field where you can enter the new name for the document. Your screen reader should automatically focus on the text field for renaming. Type in the new name using your keyboard, and your screen reader should announce the characters you’re typing. Press enter, to rename.
  • Email: Send a copy of the document via email. Select “Email” and press Enter. You will be prompted to enter the recipient’s email address and configure email settings.
  • Version History: View and restore previous versions of the document. Choose “Version History” and press Enter to access a list of document versions. Navigate through the list and select a version to view or restore.
  • Page Setup: Configure page size, orientation, and margins. Select “Page Setup” and press Enter to access options for adjusting the document’s layout.
  • Print: Print the document. Choose “Print” and press Enter to open the print settings and select a printer.
  • Download As: Export the document in various formats, such as PDF, Word, or plain text. Select “Download As” and press Enter, then choose the format you want.
  • Publish to the Web: Share the document publicly on the web. Select “Publish to the Web” and press Enter to configure publishing settings.
  • Document Details: See information about the document and access sharing settings. Select “Document Details” and press Enter to view details about the document, including sharing settings.
  • Language: Set the document’s language preferences. Choose “Language” and press Enter to select the language for spell checking and other language-related features.

Using these steps, you can effectively navigate the “File” menu and its functions in Google Docs with a screen reader, making it easier to create, open, save, and manage your documents.