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Google Docs Insert Menu With Screen Readers

by | Mar 23, 2024 | Google Docs | 0 comments

Overview

In Google Docs, “Insert” menu provides various options for adding different elements to your document. Here’s an overview of what you might find in the Insert menu:

  1. Image: This option allows you to insert images from your computer, Google Drive, or by providing a URL.
  2. Table: You can insert tables to organize data within your document.
  3. Drawing: This feature enables you to create drawings or diagrams directly within your document using Google’s drawing tools.
  4. Link: Insert hyperlinks to web pages or other documents for easy navigation.
  5. Bookmark: You can insert bookmarks within your document to create links to specific parts of the document.
  6. Table of contents: This option automatically generates a table of contents based on headings in your document, providing easy navigation.
  7. Equation: Insert mathematical equations using LaTeX or by selecting symbols and structures from the equation editor.
  8. Special characters: Insert special characters or symbols that are not readily available on your keyboard.
  9. Header & page number: Customize headers and footers, and insert page numbers into your document.
  10. Footnote: Add footnotes to provide additional information or references within your document.
  11. Comment: Insert comments to collaborate with others or to make notes to yourself within the document.
  12. Horizontal line: Insert horizontal lines to visually separate content within your document.
  13. Page break: Insert page breaks to start a new page within your document.
  14. Word art: Add decorative text with various styles and effects.
  15. Image options: This submenu provides options to adjust the size, position, and text wrapping of images within your document.
  16. Chart: Insert charts such as bar graphs, pie charts, or line graphs directly into your document.
  17. Slide: If you’re working on a Google Docs presentation, you can insert individual slides into your document.

Navigation in Insert Menu Using Screen Readers

Here’s a step-by-step guide on how to access and use the “Insert” menu and its functions:

  1. Open Google Docs:
    • Go to the Google Docs website (docs.google.com) and sign in with your Google account if you’re not already logged in.
  2. Create or Open a Document:
    • You can create a new document by clicking the “+ Blank” button or open an existing document from your Google Drive.
  3. Access the “Insert” Menu:
    • To access the “Insert” menu, use the keyboard shortcut for opening the menu or navigate through the interface using your screen reader’s commands. The shortcut is usually Alt + I on Windows or Option + I on Mac.
  4. Navigate Through “Insert” Menu Options:
    • Once you have opened the “Insert” menu, you can navigate through its options using your screen reader’s arrow keys. Each option will be read aloud by the screen reader as you move through them.
  5. Select a Function:
    • To select a specific function from the “Insert” menu, use your screen reader’s command to activate it. This is usually done by pressing the Enter or Spacebar key.

Common “Insert” Menu Functions and How to Use Them with a Screen Reader:

  • Image: Insert images from various sources. To use this function, select “Image” and press Enter. You can then choose to upload an image from your computer, search the web, or access images from your Google Drive or Google Photos.
  • Table: Add tables to your document. Choose “Table” and press Enter. You can specify the number of rows and columns for your table and customize its appearance.
  • Chart: Create charts and graphs. Select “Chart” and press Enter to open the chart editor, where you can enter data and customize the chart type.
  • Drawing: Create and insert drawings or diagrams. Choose “Drawing” and press Enter to open the drawing tool. You can draw shapes, lines, and add text to your drawing.
  • Equation: Insert mathematical equations. Select “Equation” and press Enter to open the equation editor, where you can enter and format mathematical expressions.
  • Link: Add hyperlinks to text or objects. Choose “Link” and press Enter to insert a hyperlink and specify the URL.
  • Bookmark: Create bookmarks within the document. Select “Bookmark” and press Enter to add a bookmark at the current cursor position.
  • Table of Contents: Insert an automatically generated table of contents based on document headings. Choose “Table of Contents” and press Enter to insert a table of contents.
  • Page Break: Add page breaks to control page layout. Select “Page Break” and press Enter to insert a page break at the cursor’s location.
  • Section Break: Insert section breaks to format different parts of the document separately. Choose “Section Break” and press Enter to insert a section break.
  • Header & Footer: Add headers and footers to the document. Select “Header & Footer” and press Enter to open options for adding and editing headers and footers.

Using these steps, you can effectively navigate the “Insert” menu and its functions in Google Docs with a screen reader, making it easier to enhance your document with images, tables, charts, equations, and other elements.