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Google Sheets Edit Menu With Screen Readers

by | Mar 31, 2024 | Google Sheets | 0 comments

Overview

The Edit menu provides options for cutting, copying, pasting, and undoing/redoing actions. You can also find options for finding and replacing text, as well as editing cell comments.

  1. Undo: This option allows you to undo the last action you performed in the spreadsheet.
  2. Redo: You can use this option to redo an action that you previously undid.
  3. Cut: This option lets you cut selected cells or data from the spreadsheet, which you can then paste elsewhere.
  4. Copy: This allows you to copy selected cells or data to the clipboard so that you can paste it elsewhere.
  5. Paste: You can paste the content from the clipboard into the selected cells or location in the spreadsheet.
  6. Paste special: This option provides additional paste options, such as pasting values, formatting, or formulas.
  7. Find and replace: You can use this option to search for specific text or data within the spreadsheet and replace it with another value if needed.
  8. Delete values: Delete the contents of selected cells without deleting the cells themselves.

Navigation in Edit Menu Using Screen Readers

Using a screen reader in Google Sheets, you can access and use the functions in the Edit menu by following these general steps:

  1. Open Google Sheets:
    • Launch your preferred web browser (e.g., Google Chrome).
    • Go to the Google Sheets website (sheets.google.com).
    • Sign in to your Google account if you haven’t already.
  2. Navigate to the Edit Menu:
    • Once you’re in a Google Sheet, navigate to the Edit menu at the top-left corner of the screen. You can usually access menus by pressing the Alt key (Windows) or Control key (Mac) along with the corresponding underlined letter. For example, Alt + E for the Edit menu.
  3. Use Arrow Keys or Hotkeys:
    • Use the arrow keys on your keyboard to navigate through the Edit menu options. Your screen reader should read aloud the menu options as you navigate.
  4. Select an Option:
    • When you reach the desired Edit menu option, press the Enter key or the hotkey associated with that option. For example, to copy, you might navigate to “Copy” and press Enter.
      1. Undo: Press Ctrl + Z to undo the last action.
      2. Redo: Press Ctrl + Y to redo an action that was previously undone.
      3. Cut: Use Ctrl + X to cut selected cells or data.
      4. Copy: Use Ctrl + C to copy selected cells or data.
      5. Paste: Press Ctrl + V to paste content from the clipboard into selected cells.
      6. Paste special: Use Ctrl + Shift + V to access additional paste options like values, formatting, or formulas.
      7. Find and replace: Press Ctrl + H to open the Find and Replace dialog box.
      8. Delete values: Use the Delete key to delete the contents of selected cells.
  5. Perform Actions:
    • Depending on your chosen option, you’ll be presented with different actions. Use your screen reader’s commands to interact with and complete these actions.
  6. Navigate Within Submenus:
    • Some options in the Edit menu may have submenus, such as “Cut,” “Copy,” and “Paste.” If you encounter submenus, you can navigate into them by pressing the right arrow key or using the corresponding hotkey.
  7. Navigate Back:
    • To navigate back to the main Edit menu or to exit submenus, use the left arrow key or the appropriate screen reader command.
  8. Close the Edit Menu:
    • After you’ve completed your desired action in the Edit menu, you can usually press the Escape key or a screen reader command to close the Edit menu.