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Google Sheets File Menu With Screen Readers

by | Mar 16, 2024 | Google Sheets | 0 comments

Overview

File menu includes a range of options for managing your spreadsheets. Here’s an overview:

  1. New: This option allows you to create a new spreadsheet or choose from various templates provided by Google Sheets.
  2. Open: You can use this option to open an existing spreadsheet from your Google Drive or upload a spreadsheet from your device.
  3. Make a copy: This creates a duplicate copy of the current spreadsheet. You can choose to save it in your Google Drive or rename it.
  4. Download: You can download the current spreadsheet in various formats such as Excel (.xlsx), PDF (.pdf), CSV (.csv), etc., to your local device.
  5. Publish to the web: This option lets you publish your spreadsheet to the web, making it accessible to anyone with the link. You can choose publishing options like whether viewers can edit the sheet or only view it.
  6. Email collaborators: You can send an email directly from Google Sheets to collaborators who have access to the spreadsheet.
  7. Version history: This option allows you to see the version history of the spreadsheet and revert to previous versions if needed.
  8. Rename: This allows you to change the name of the current spreadsheet.
  9. Move to folder: You can move the current spreadsheet to a different folder within your Google Drive.
  10. Move to trash: This moves the current spreadsheet to the Trash in your Google Drive, from where it can be permanently deleted later.
  11. Document details: Provides details about the current spreadsheet, such as its size, last modified time, and sharing settings.
  12. Page setup: This option allows you to adjust the page settings for printing, such as orientation, paper size, margins, etc.
  13. Print: You can directly print the current spreadsheet using this option.
  14. Download as: Similar to the “Download” option, this allows you to download the spreadsheet in various formats, but directly without any further dialogues.

Navigate File Menu Using Screen Readers

Using a screen reader in Google Sheets, you can access and use the functions in the File menu by following these general steps:

  1. Open Google Sheets:
    • Launch your preferred web browser (e.g., Google Chrome).
    • Go to the Google Sheets website (sheets.google.com).
    • Sign in to your Google account if you haven’t already.
  2. Navigate to the File Menu:
    • Once you’re in a Google Sheet, navigate to the File menu at the top-left corner of the screen. You can usually access menus by pressing the Alt key (Windows) or Control key (Mac) along with the corresponding underlined letter. For example, Alt + F for the File menu.
  3. Use Arrow Keys or Hotkeys:
    • Use the arrow keys on your keyboard to navigate through the File menu options. Your screen reader should read aloud the menu options as you navigate.
  4. Select an Option:
    • When you reach the desired File menu option, press the Enter key or the hotkey associated with that option. For example, to open a new spreadsheet, you might navigate to “New” and press Enter.
      1. New: This option allows you to create a new spreadsheet. You can choose to start from a blank spreadsheet, use a template, or even open a spreadsheet from your Google Drive.
      2. Open: This option lets you open an existing spreadsheet from your Google Drive, your computer, or from a URL.
      3. Make a copy: This option creates a duplicate copy of the current spreadsheet, which is saved in your Google Drive.
      4. Import: You can import data from various sources, such as another spreadsheet, a CSV file, or even from a web page.
      5. Export: This option allows you to export the current spreadsheet in various formats, such as PDF, Excel, CSV, and more.
      6. Version history: You can access the version history of the spreadsheet, which allows you to see previous versions, restore a previous version, or make a copy of the current version.
      7. Page setup: This option lets you configure page settings, such as orientation, margins, and paper size for printing.
      8. Print: You can use this option to print the current spreadsheet or save it as a PDF.
      9. Publish to the web: If you want to share your spreadsheet as a web page or embed it on a website, you can use this option to generate a link or embed code.
      10. Email collaborators: This option allows you to send an email to collaborators with a link to the spreadsheet.
      11. Download: You can download the current spreadsheet in various formats, including Excel, PDF, and CSV.
      12. Move to folder: This option allows you to move the current spreadsheet to a specific folder within your Google Drive.
      13. Rename: You can rename the current spreadsheet.
      14. Make available offline: If you want to access the spreadsheet without an internet connection, you can make it available offline.
  5. Navigate Within Submenus:
    • Some options in the File menu may have submenus. If you encounter submenus, you can navigate into them by pressing the right arrow key or using the corresponding hotkey. For example, you might navigate into the “New” submenu to choose a template.
  6. Perform Actions:
    • Depending on your chosen option, you’ll be presented with different actions. Use your screen reader’s commands to interact with and complete these actions. For example, if you selected “Save,” your screen reader should guide you through saving the document with options like naming the file and choosing a location.
  7. Navigate Back:
    • To navigate back to the main File menu or to exit submenus, use the left arrow key or the appropriate screen reader command.
  8. Close the File Menu:
    • After you’ve completed your desired action in the File menu, you can usually press the Escape key or a screen reader command to close the File menu.