MS PowerPoint Insert Tab With Screen Readers

Overview

The “Insert” tab in Microsoft PowerPoint provides a wide range of tools and options for adding various elements and media to your presentation slides. Here’s an overview of the key groups and functions you’ll find in the Insert tab:

Slides Group:

• New Slide: Add a new slide to your presentation with various layout options.
• Reuse Slides: Import slides from other presentations.
• Slide Zoom: Create a hyperlink to a specific slide or section in your presentation.
• Import Slides: Import slides from other presentations.

Tables Group:

• Table: Insert a table into a slide.
• Excel Spreadsheet: Embed an Excel spreadsheet into your slide.

Illustrations Group:

• Pictures: Insert images from your computer or online sources.
• Online Pictures: Search and insert images from the web.
• Shapes: Add various shapes and draw objects on your slide.
• Icons: Insert predefined icons into your presentation.
• 3D Models: Insert 3D models into your slides.
• SmartArt: Create and insert SmartArt graphics for visual representation of information.
• Chart: Add charts and graphs to represent data.

Links Group:

• Hyperlink: Create hyperlinks to websites, email addresses, slides within your presentation, and more.
• Action: Define actions like running a program or playing a sound when a specific object is clicked.
• Video: Embed videos or add links to online videos.
• Audio: Insert audio files or add links to online audio.

Text Group:

• Text Box: Insert a text box for adding and formatting text.
• Date & Time: Add the current date and time to your slide.
• Slide Number: Insert slide numbers.
• Object: Embed objects from other programs (e.g., Word documents, PDFs).

Symbols Group:

• Symbol: Insert special characters and symbols.

Media Group:

• Screenshot: Capture and insert screenshots of open windows.
• Screen Recording: Record your screen and insert it into a slide.

Comment Group:

• Comment: Add comments to your slides for collaboration and review.

Header & Footer:

• Customize headers and footers for your slides.

The “Insert” tab is a crucial part of PowerPoint, allowing you to enhance your presentations with images, multimedia, diagrams, and other visual elements.

Navigation In Insert Tab Using Screen Readers

Using a screen reader in Microsoft PowerPoint’s “Insert” tab allows you to add various elements to your presentation slides. Below are general steps for using functions in the Insert tab with a screen reader. Keep in mind that specific screen readers may have their own commands and workflows, so consult your screen reader’s documentation for precise instructions.

1. Open PowerPoint:

Launch Microsoft PowerPoint and open the presentation you want to edit.

2. Navigate to the Insert Tab:

Use the keyboard shortcut or screen reader command to navigate to the Insert tab. Typically, you can use the “Alt” key in combination with the “N” key (Alt + N) to access the Insert tab. The screen reader should announce when you’re on the Insert tab.

3. Choose a Function:

Once you’re on the Insert tab, you’ll find various groups of functions like “Slides,” “Tables,” “Illustrations,” and more. Navigate to the group and function you want to use.

4. Execute the Function:

To execute a function, select it using your screen reader’s navigation commands (e.g., arrow keys or the screen reader’s elements list). Once the function is selected, press “Enter” or use the screen reader’s activation command to perform the action.

For example: to insert a picture, navigate to the “Pictures” function, select it, and press “Enter” to open the file dialog to choose an image.

5. Configure Options:

Depending on the function you’re using, you may need to configure options. Use the screen reader to navigate through any dialog boxes, settings, or options related to the function.

6. Complete the Insertion:

Follow the prompts and instructions to complete the insertion of the chosen element (e.g., image, table, link).

7. Review and Edit:

After inserting an element, review your slide and use the screen reader to make any necessary edits or adjustments. This may involve formatting text, resizing objects, or adding alt text to images for accessibility.

8. Save Your Work:

Periodically save your presentation using the “Ctrl + S” keyboard shortcut or navigating to the “File” tab and selecting “Save.”

9. Exit PowerPoint:

When you’re done working on your presentation, save your changes and exit PowerPoint using the screen reader commands or keyboard shortcuts.

Shortcut Key Commands – PowerPoint Insert Tab

Using shortcut key commands in Microsoft PowerPoint can be a helpful way to quickly perform functions in the “Insert” tab. Below are common keyboard shortcuts for performing various functions:

Action	Shortcut	Description
Insert a New Slide	Ctrl + M	Insert a new slide with the default layout.
Insert a Table	Alt + N, then T	Opens a dialog to insert a table.
Insert a Picture	Alt + N, then P	Opens a dialog to insert a picture from your computer.
Insert an Online Picture	Alt + N, then P, then O	Opens a dialog to insert an online picture.
Insert Shapes	Alt + N, then S	Opens a dropdown menu to insert various shapes.
Insert Icons	Alt + N, then S, then I	Opens a dialog to insert icons.
Insert 3D Models	Alt + N, then S, then 3	Opens a dialog to insert 3D models.
Insert SmartArt	Alt + N, then M	Opens a dialog to insert a SmartArt graphic.
Insert Chart	Alt + N, then C	Opens a dialog to insert a chart.
Insert a Link	Ctrl + K	Opens a dialog to insert a hyperlink.
Insert an Action	Alt + N, then K	Opens a dropdown menu to insert an action.
Insert Video	Alt + N, then V	Opens a dialog to insert a video.
Insert Audio	Alt + N, then A	Opens a dialog to insert audio.
Insert Text Box	Alt + N, then X	Inserts a text box.
Insert Date & Time	Alt + N, then D	Opens a dialog to insert the current date and time.
Insert Slide Number	Alt + N, then U	Opens a dialog to insert slide numbers.
Insert Object	Alt + N, then J	Opens a dialog to insert an object from another program (e.g., Word document).
Insert Symbol	Alt + N, then Y	Opens a dialog to insert special symbols.
Insert Screenshot	Alt + N, then K, then S	Opens a dropdown menu to insert a screenshot.
Insert Screen Recording	Alt + N, then K, then R	Opens a dialog to start a screen recording.