A logo with an infinity symbol inside a circle, where one loop holds a book and the other loop has a third eye.

MS PowerPoint View Tab With Screen Readers

by | Feb 12, 2024 | MS PowerPoint | 0 comments

Overview

The View tab in Microsoft PowerPoint is where you can control how you view and navigate your presentation, access various editing and formatting tools, and set up your workspace.

1. Presentation Views:

  • Normal: This is the default view for editing your slides with the slide thumbnails on the left and the main slide in the center.
  • Slide Sorter: In this view, you see thumbnail representations of all your slides, making it easy to reorder and manage them.
  • Notes Page: Allows you to view and edit speaker notes associated with each slide.
  • Reading View: This view is for practicing and rehearsing your presentation, simulating the way it will appear during a presentation.

2. Show:

  • Grid and Guides: You can toggle gridlines and guides on and off to help with object alignment.
  • Ruler: Displays or hides the horizontal and vertical rulers in the workspace.
  • Notes: Shows or hides the speaker notes associated with each slide.
  • Zoom: Provides options to zoom in and out of the slide canvas.

3. Master Views:

  • Slide Master: Allows you to edit the master slide layout, which affects all slides in the presentation.
  • Handout Master: Edit the layout of handouts that are printed for your audience.
  • Notes Master: Customize the layout of printed speaker notes.

4. Color/Grayscale:

Toggle between color and grayscale modes for viewing your presentation.

5. Slide Show:

  • From Beginning: Starts the slide show from the beginning.
  • From Current Slide: Starts the slide show from the slide you are currently on.

6. Zoom:

Adjust the zoom level for your slide canvas.

7. Macros (not shown in all versions):

Access macros and related features for automating tasks in PowerPoint.

8. Window:

Manage open presentations and arrange them on the screen.

9. Switch Windows:

Switch between open PowerPoint presentations and other applications.

10. New Window:

Opens a new window with the current presentation, allowing you to work on different parts of the same presentation simultaneously.

11. Arrange All:

Arranges all open PowerPoint windows side by side for easy comparison and editing.

12. View Side by Side:

Compares two open presentations or views side by side.

13. Synchronous Scrolling:

When viewing two presentations side by side, this option synchronizes scrolling between the two presentations.

14. Guides:

Provides options for adding, aligning, and managing guides in your presentation.

15. Grid and Guides:

Offers additional options for configuring the grid and guides for precise alignment.

16. Slide Master:

Access the Slide Master view directly.

Navigation In View Tab Using Screen Readers

Using a screen reader to access and use the functions of the View tab in PowerPoint is crucial for creating accessible presentations and navigating your slides effectively. Below are steps on how to use the functions of the View tab with a screen reader:

  1. Open PowerPoint and Your Presentation: Launch Microsoft PowerPoint and open the presentation you want to work on.
  2. Access the View Tab: To access the View tab, press Alt + W. Your screen reader should announce that you are on the View tab.
  3. Switch Presentation Views: Use the arrow keys to navigate to the desired view within the “Presentation Views” group, such as “Normal,” “Slide Sorter,” “Notes Page,” or “Reading View.” Press Enter to activate the selected view.
  4. Show/Hide Grid and Guides: Use the arrow keys to navigate to the “Grid and Guides” submenu within the “Show” group. You can toggle the options for “Gridlines,” “Guides,” and “Ruler” on and off by pressing Enter on the desired option.
  5. Show/Hide Speaker Notes: Navigate to the “Notes” option within the “Show” group and press Enter to toggle the display of speaker notes on and off.
  6. Adjust Zoom Level: Within the “Zoom” group, select the “Zoom” option and press Enter. This will open a dialog box where you can adjust the zoom level. Use the arrow keys to change the zoom percentage and press Enter to confirm your selection.
  7. Access Master Views: To access the Slide Master, Handout Master, or Notes Master views, navigate to the “Master Views” group and select the desired master view option using the arrow keys and pressing Enter.
  8. Switch Between Color and Grayscale: In the “Color/Grayscale” group, use the arrow keys to select “Color” or “Grayscale” and press Enter to toggle between the two display modes.
  9. Start Slide Show: To start the slide show from the beginning, navigate to the “Slide Show” group and select “From Beginning” using the arrow keys and pressing Enter.
  10. Zoom In and Out: Use the “Zoom” option in the “Zoom” group to adjust the zoom level as needed for your presentation.

Shortcut Key Commands

Using keyboard shortcuts to access functions on the View tab in Microsoft PowerPoint can help you navigate and customize your presentation more efficiently. Here are some common keyboard shortcuts for using functions on the View tab:

  1. Normal View: Alt + W, N – Switch to Normal view, which is the default editing view in PowerPoint.
  2. Slide Sorter View: Alt + W, S – Switch to Slide Sorter view, which displays thumbnail images of all slides in your presentation for easy reordering and management.
  3. Notes Page View: Alt + W, P – Switch to Notes Page view, where you can view and edit speaker notes associated with each slide.
  4. Reading View: Alt + W, R – Start the presentation in Reading view for practicing and rehearsing. This simulates the way it will appear during an actual presentation.
  5. Grid and Guides: Alt + W, G – Toggle gridlines and guides on and off to help with object alignment.
  6. Ruler: Alt + W, U – Display or hide the horizontal and vertical rulers in the workspace.
  7. Notes: Alt + W, T – Show or hide the speaker notes associated with each slide.
  8. Zoom: Alt + W, Z – Access the Zoom dialog box, where you can adjust the zoom level for your slide canvas.
  9. Slide Master View: Alt + W, M – Access the Slide Master view for editing the master slide layout.
  10. Handout Master View: Alt + W, H – Access the Handout Master view for editing the layout of handouts that are printed for your audience.
  11. Notes Master View: Alt + W, O – Access the Notes Master view for customizing the layout of printed speaker notes.
  12. Color/Grayscale: Alt + W, C – Toggle between color and grayscale modes for viewing your presentation.